Single Board Meeting Minutes March 15, 2016 House Keeping: Keep on time, respect, keep cell phones off, no side conversations, etc. HOPE Group Meeting: 1st Tuesday of the Month; next meeting April 5th. Jenny Jorgensen's house. Capital Campaign update: Pledges 33 for $175,660 ($65,000 came from endowment) as of 3/8. No additional pledges came in. Designated Funds currently $17,542, (including memorials) this is the amount dedicated to boiler only Total for the campaign $193,203 Current in Checking $11,500 Difference between checking and designated to capital campaign is -$6,042. Conversation on how to address the difference: - make a monthly "payment" to the capital campaign from the designated funds - recommended intentional payment from general budget to the general fund of $500.00. - suggestion to open seperate savings acct for designated funds - to help seperate Jenny Jorgensen motion to pay $500 - $1000 from general to building Jenny Williams 2nd All in favor None Opposed None Obstatined Projects for Capital Campaign were $175,000 -Rec extra pay cost of John Laster $22,650 -Apportionments being paid - not paid in 2015 along with last 2014 payment -Extra beyond John's Cost, put in endowment -Show how we have been using the endowment money in the past -- carpet parsonage, office computer, etc. Miranda Galvin motion to approve the above costs above the Capital Campaign giving of $175,000. Vern Yates 2nd All in favor None Opposed None Obstatined Request from Shiley -Put building fund into saving acct - money will transfer to checking to pay bills -One set of books; one for capital campaign (savings), money will transfer from savings to checking to pay bills. Jenny Williams motion to approve building (checking) account will be converted to savings account - and transfer funds to the general checking acct for payment of bills Tom Eaton 2nd All in favor None Opposed None Obstatined Stewardship Updates: Jenny Jorgensen - Working to get a budget: reviewed approval budget on 2/1 of $174,285 - Final budget will be sent via email once Shirley and Jenny get together and sync budgets spreads. - Vern will look at cost of purchasing new copier, to reduce copier expense under Trustee - COM review where missionary money was designated -- set direction why and where we are funding each mission Finance Update: Open Position - Garrett stepped down from the Finance Role - Credit Card for Mary for daily operations; Garrett will be getting paper work to Jenny Jorgensen for the request of Credit Card Application. Trustees: Vern Yates and Jenny Williams - Building committee; put list together for project list; coordinate group to begin planning process, blue prints etc. to present plans for bids. - Jenny Williams has communicated with District to see if there are any requirements per the Book of Disipline for the bidding process for Capital Campaigns. - Time line and group members will be presented in the April Board meeting. - Saturday, March 19 Vern will be cleaning and waxing the Fellowship Hall - Radon test has not been completed at the Parsonage as of yet. Vern will follow up to get this complete. UMM: Open Position - New meeting will be on the 4th Tuesday of the month @ 6PM. UMW: Open Position - No updates Lay Leadership: - CoM Openings -- John Carter -- Communicationa and Connection -- (Facebook, Website, Twitter, Google Calendar, Announcements on Sundays, Work with Mary on the announcements, Media for Praise Band) Go In Service -- Doris, 1 Open Position Gather in Celebration -- 1 Open Member Care -- 1 Open (replace Sharron) - SB Openings -- Finance Chair - 2 nominations for this position, to be discussed in Closed Session of Meeting UMM- NO nominations at this time UMW- NO nominations at this time Pastor Updates: Closed Meeting: Staff Parish: Another set of eyes -- pastoral review in process.